Process - How does it work?

Set up your company in the Netherlands in no-time

Follow the steps below and have your company all set up and compliant in a matter of weeks. This timeline describes the steps from the very start to a fully operational and ready-to-trade BV company. Do not hesitate to contact us about any of these steps or request a quote straight away.

5 steps to incorporating a BV in the Netherlands

Introduction

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After an introductory e-mail or call we will send you a personalised quote, based on the information provided to us.

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Decision

Choose preferred legal structure

When starting a new company, founders should first select the preferred legal business structure. For example a BV holding structure or a single BV. Perhaps a BV is not the right decision for you and we can help you with a different type of entity.

Compare legal entities and structures

Preparation

Collecting your documents

We usually invoice in two instalments so you do not need to pay everything at once. After that first instalment is invoiced (+/-50% of the total incorporation sum), we will help you collecting the required documents. A secure form is used to efficiently gather your data and documents.

Which documents do I need?

Execution

Notary drafts the deed

The Notary drafts the Deed of Incorporation. After your acceptance, the company is incorporated. You will receive the Deed of Incorporation, Articles of Association (English translation) and a Chamber of Commerce Excerpt.

5 Steps to Incorporating a BV

Registration

Registration at the Chamber of Commerce

Within 24 hours after the incorporation your company will be automatically registered at the Chamber of Commerce. You do not have to do anything for this. You will be able to find you Chamber of Commerce number (kvk-nummer) in the KvK-database.

Learn how to register at the Chamber of Commerce (KvK)

Get ready to trade

Registering for a VAT number

After the registration at the Chamber of Commerce, your company details will automatically be forwarded to the Dutch Tax Authorities (Belastingdienst). They will send you your VAT number within 5 working days if you meet their requirements. If not, they will send you a letter to request additional details. If you are importing goods into the Netherlands from outside the EU, you will probably need an EORI number. Finally, if you are selling goods of less than 150 euros cross-border to consumers, you should take a look at the IOSS, one-stop-shop solution cross-border for VAT reporting.

More on VAT registration for your company

Opening a Bank Account

With the Chamber of Commerce registration number (kvk-nummer) you can visit a bank to open a bank account. Some banks offer an online intake procedure. However, it is recommended to visit the bank in person. We can guide during this process.

How to open a Dutch business bank account

Compliance

Arrange legal contracts and become fully compliant

After the BV is operational, it is practical to make sure your business is legally watertight with our contract and compliance services. If you have incorporated a BV holding structure, now is a good time to set up a current-account agreement and management agreements. Additionally, consider setting up General Terms and Conditions and labour contracts. Finally, make sure you are fully compliant with EU privacy laws (GDPR).

Visit out legal catalogue for a full overview

Set up Administration

You are required to set up and maintain an organized administration. You will have to file for a quarterly VAT return and publish annual financial reports. Legalee and its partners can assist you. Calculate a price estimate on our page about accounting and tax returns in the Netherlands.

Company insurance

In many cases it is advisable to insure yourself against possible risks, when you are operating a Dutch BV company. Every business is different: a consulting firm has different insurance needs than a transport company. In the Netherlands, insurance is taken out with private insurance companies. We partner with an insurance provider to get you the best insurance deal for your new Dutch company.

Take the next step with starting your business in The Netherlands

Starting a business in the Netherlands is a relatively easy process. Still you need to know what you are doing. That is exactly where Legalee helps you out. We guide you through the entire setup process and beyond to make sure your new Dutch venture has the right shape and form and is fully compliant with Dutch and European regulations.

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