Business address, office and virtual office
One of the main requirements to successfully set up your Dutch company is a business address.
Registering a Dutch company at a residential address
Generally speaking, you can register the company at a residential address. This can for example be your own home or the home of someone you work with. In case the address is not your own, we recommend you to draft a formal rental agreement. Some landlords do not want a rented residence to serve as an office address. We recommend you to check this with the landlord of the property you are thinking of registering the business at.
Furthermore, we advise that the company's address reflects the company's activity to a certain extent. If you are setting up a small marketing agency, it is not a problem if the company is registered at someone's residential address. This might be different when you establish a large industrial company.
Virtual office in the Netherlands
A virtual office in the Netherlands can provide you with a prestigious business address in a prime location, as well as many other services that can help to support your business. A virtual office can offer you a mailing address, telephone answering, and meeting room facilities, all without you having to worry about the cost or hassle of setting up and running your own office.
Most businesses can use a virtual office for their business. Again, it does depend on the type of business if the tax authorities will accept it for your tax/vat registration. Feel free to contact us if you want us to take a look at your situation.
A virtual office can also offer you the flexibility to work from anywhere in the world, as well as providing you with a number of other services that can help to support your business.
If you are looking for a virtual office in the Netherlands, there are a number of companies that can offer you a range of services. These companies will often have a number of different packages that you can choose from, so that you can find the perfect solution for your business needs.
Does it matter which (virtual) office provider we use for our Dutch company?
Yes, it does. Some previous clients have experienced problems with certain address providers. Even some of the well-known office services have addresses where the companies who register there have problems getting through the checks from the tax authorities (Belastingdienst) and/or banks.
For example, a client of ours rented an address with a known office provider. Because several of the companies registered at that address were mentioned in the Panama Papers, the Belastingdienst (tax authorities) made it very difficult for them. This had nothing to do with our client of course, but he still had issues with applying for a bank account because of this.
The reason for this is that there are hundreds of companies registered at their offices, which makes it likely that some will not be as trustworthy. None of this will necessarily happen in your case, but you should be aware of it.
Advantages of a virtual office in the Netherlands
There are many advantages to using a virtual office in the Netherlands. One of the main benefits is that it can provide you with a professional business address. This can be helpful for businesses that are not based in the Netherlands, as it can give your company a strong presence in the Dutch market. A virtual office can also help you to save time and money, as you will not have to worry about the cost or hassle of setting up and running your own office. If you are looking to set up a Dutch company, a virtual office can be an extremely helpful tool.
Virtual offices in Amsterdam
If you are looking for a virtual office in Amsterdam, there are many great options available. One of the most well-known providers is Regus. This is the largest provider of flexible working solutions in the world.
Other large (virtual) office providers in Amsterdam are WeWork and Spaces. Those are also popular coworking spaces which can come in handy when you want to switch from a virtual office to a real office.
There are several smaller providers which can offer a more personal approach. Another advantage of those smaller virtual office companies is that they can offer their services at competitive rates.
Most virtual office providers in Amsterdam will provide the following services. Some services will come at an additional charge, such as booking a meeting room and mail scanning services. Make sure to check what your package includes and what is not included.
I do not have an office address in the Netherlands, can Legalee help with this?
We do not offer any office/address services ourselves. However, we can help you with finding a suitable (virtual) office space for your company.
*Compliance with Wtt. Legalee can assist in finding a solution for tax and office for their clients through third parties. However, Legalee does not provide this service themselves and therefore is not part of the service of incorporation of a company in the Netherlands. These services are optional services carried out by a third party provider. Providing such services in-house would require a license according to the Wtt (Wet toezicht trustkantoren). Legalee does not possess such license since company formation is the core service of Legalee.
A commercial lease agreement is the contract that states what a the ower of a business property and the customer (lessee) have agreed upon. The main commitment of the business that rents the premises is to pay the rent. The landlord on the other hand, makes the property available to the lessee and has a certain duty to make sure the property is in good shape.
Questions about company formation in the Netherlands?
Let's discuss for example how to register a BV or other entity in the Netherlands and which contracts you need to have to be legally compliant.
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