Decide on Legal Structure
When starting a new company, founders should first select the preferred legal business structure. For example a BV holding structure or a single BV. Perhaps a BV is not the right decision for you and we can help you with a different type of entity.
Optional: Shareholders Agreement
A shareholder agreement is an optional document that contains the agreements between the shareholders in a BV. We strongly recommend a shareholder agreement in case of more than one shareholder. In the contract you lay down the agreements about the decision-making and protection of shareholders. The agreements from a shareholder agreement are binding for the shareholders, and are supplementary to the articles of association of your BV.
Collecting your documents
The first instalment will be invoiced (+/-50% of the total incorporation sum). We will help you collecting the required documents. A shared folder is used to efficiently gather your data and documents.
Notary drafts Deed
The Notary drafts the Deed of Incorporation. After your acceptance, the company is incorporated. You will receive the Deed of Incorporation, Articles of Association (English translation) and a Chamber of Commerce Excerpt.
Registration at the Chamber of Commerce (KvK)
Within 24 hours after the incorporation your company will be automatically registered at the Chamber of Commerce. You do not have to do anything for this. You will be able to find you Chamber of Commerce number (kvk-nummer) in the KvK-database.
Registering for a VAT number
After the registration at the Chamber of Commerce, your company details will automatically be forwarded to the Dutch Tax Authorities (Belastingdienst). They will send you your VAT number within 5 working days if you meet their requirements. If not, they will send you a letter to request additional details.
Opening a Bank Account
With the Chamber of Commerce registration number (kvk-nummer) you can visit a bank to open a bank account. Some banks offer an online intake procedure. However, it is recommended to visit the bank in person. We can guide during this process.
Deposit share capital
After you have setup the bank account, you deposit the total share capital in the Dutch bank account. Make sure to add a description to the bank that makes clear that this is the deposit to pay the share capital.
Arrange legal contracts and become fully compliant
After the BV is operational, it is practical to make sure your business is legally watertight with our contract and compliance services. If you have incorporated a BV holding structure, now is a good time to set up a current-account agreement and management agreements. Additionally, consider setting up General Terms and Conditions and labour contracts. Finally, make sure you are fully compliant with EU privacy laws (GDPR).
Set up Administration
You are required to set up and maintain an organized administration. You will have to file for a quarterly VAT return and publish annual financial reports. Legalee and its partners can assist you.
Optional: Business Insurance
In many cases it is advisable to insure yourself against possible risks, when you are operating a Dutch BV company. In the Netherlands, insurance is taken out with private insurance companies. We partner with an insurance provider to get you the best insurance deal for your new Dutch company.